Memphis Charter Bus & Minibus Rental Prices: How Much Does a Memphis Bus Rental Cost?
Charter bus rental prices in Memphis typically range from $170 to $500 per hour or $1,800 to $3,800 per day, depending on the size of your group, type of bus, trip duration, and season. You can get an instant quote in less than 30 seconds by using our online quote tool or calling our team anytime at 901-686-7040. Below, we’ve provided estimated rates for different bus types and detailed information about what factors will influence your final cost so you can plan your budget with confidence.
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| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Coach Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 25-Passenger Minibus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Minibus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Minibus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
How Much Does a Bus Rental Cost?
The average cost to rent a charter bus in Memphis is between $1,800 and $3,800 per day. Smaller minibuses (18-25 passengers) generally cost $165-$428 per hour or $1,300-$3,200 per day. Full-size charter buses (up to 56 passengers) run $197-$519 per hour or $1,600-$3,800 per day. Party buses and sprinter vans are also available at similar rates. For multi-day trips, expect to pay by the day plus mileage if traveling outside Shelby County. Always factor in tolls, parking, and driver gratuity (10-20%) when budgeting. Call 901-686-7040 for an exact quote tailored to your itinerary.
| Bus Type | Hourly Rate | Daily Rate | Mileage Rate |
|---|---|---|---|
| 56-Passenger Coach Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 25-Passenger Minibus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Minibus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Minibus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
What Factors Influence Bus Rental Pricing in Memphis?
Several key factors affect the price of your charter bus rental in Memphis. The most important are the type and size of bus you choose, the length and distance of your trip, the time of year, and any special amenities or requests. Larger vehicles like a 56-passenger motorcoach generally cost more than smaller minibuses or sprinter vans, but the per-person rate may be lower for big groups. Peak season for charter buses in Memphis runs from March through June, when schools are booking spring field trips to places like the Memphis Zoo or Graceland and local sports teams are traveling for tournaments. You’ll also see higher demand (and rates) around major events like Beale Street Music Festival, Memphis in May International Festival, and college graduations at University of Memphis or Rhodes College. Off-peak months like July, August, and December often have lower prices.
Your itinerary will also impact the quote. Local trips within Shelby County—such as shuttling wedding guests between downtown hotels like The Peabody or Hyatt Centric and venues like Shelby Farms Park, Dixon Gallery & Gardens, or venues in Midtown—are usually billed by the hour (with a 4-5 hour minimum). Longer trips to Nashville, Little Rock, Oxford, or Tunica are priced by mileage or day. Multi-day charters require lodging for your driver(s), which you can either provide or have us arrange for an additional fee. If you need extra features like WiFi, power outlets, PA systems, or ADA-accessible buses, let us know when booking. We can customize your package to include exactly what you need, whether that’s undercarriage storage for band equipment heading to FedExForum, overhead racks for carry-ons flying out of MEM, or reclining seats for a church retreat to Pickwick Landing State Park. Last-minute bookings may cost more, so reserve early for the best availability and rates.
Sample Trip Pricing Examples
Below are a few sample pricing examples for common trips in Memphis, TN and around Tennessee. Please note that these are estimates and your actual price may vary based on your specific needs and travel dates.
Field Trip to the Memphis Zoo
A middle school in Germantown is planning a field trip to the Memphis Zoo for 120 students and 10 chaperones. They need transportation from the school to the zoo, with pickup at 8:00 AM and return by 3:00 PM. The organizer books two 56-passenger charter buses, each equipped with WiFi and DVD players for an educational video during the ride. The total cost for this full-day local charter is $3,600 ($1,800 per bus), which includes all mileage, parking at the zoo, and a driver tip. This comes out to just $28 per person for safe, comfortable, and direct transportation.
Wedding Shuttle Between Downtown Hotels and Shelby Farms Park
A couple is hosting their wedding at Shelby Farms Park and wants to provide continuous shuttle service for guests staying at hotels in downtown Memphis like The Peabody, Hilton Garden Inn, and Hyatt Centric. They book a 25-passenger minibus to run back and forth between 3:00 PM and 11:00 PM (8 hours total). The minibus will make multiple loops so guests can arrive before the ceremony and return after the reception ends. The quote for this 8-hour shuttle is $2,400, which covers all driving time, standby hours, and fuel. The couple appreciates knowing their guests won’t have to worry about drinking and driving or navigating unfamiliar roads at night.
Corporate Day Trip to Nashville
A Memphis-based company is sending 30 employees to a training seminar in Nashville. They depart from their East Memphis office at 6:00 AM, spend the day at a conference center near Vanderbilt University, and return home by 8:00 PM. The organizer chooses a 35-passenger charter bus with reclining seats, power outlets, and onboard restroom for the 3-hour drive each way. The total cost for this 14-hour, 440-mile round trip is $4,200. This rate includes all highway tolls, parking fees in Nashville, and gratuity. Compared to reimbursing mileage for dozens of personal vehicles, the charter bus saves money and keeps everyone on schedule.
Church Retreat Weekend in Pickwick Landing State Park
A local church is organizing a weekend retreat for 40 members at Pickwick Landing State Park. They need round-trip transportation from their Midtown Memphis location, departing Friday afternoon and returning Sunday evening. The group books a 47-passenger charter bus with undercarriage storage for luggage and musical instruments. Since the bus will stay onsite for two nights, the quote includes overnight fees and driver accommodations arranged by the church. The total price for this 3-day charter is $5,500, which the congregation covers through registration fees and fundraising. Riders enjoy relaxing together and not having to carpool or worry about directions.
Bachelorette Party Hop Around Beale Street and Midtown
A group of 15 friends is celebrating a bachelorette party with stops at bars and restaurants on Beale Street, Overton Square, and Cooper-Young. They hire an 18-passenger minibus for 6 hours of private transportation starting at 7:00 PM. The minibus stays with the group all night, making it easy to hit multiple venues without waiting for rideshares or splitting up. The flat rate for this evening charter is $1,200, which the group divides evenly. Everyone loves having a designated driver, secure place to leave jackets and purses, and the freedom to customize their itinerary.
Band Competition Trip to Atlanta
A high school marching band is traveling from Memphis to Atlanta for a regional competition. The director books a 56-passenger charter bus to accommodate 50 students, 4 staff, and 2 parent chaperones, plus all instruments and uniforms. The itinerary includes one overnight stay in Atlanta, with departure early Saturday morning and return late Sunday night. The total distance is about 800 miles round trip. The quote for this two-day out-of-state charter is $7,200, which covers all mileage, driver hotel (booked by the school), and tolls. Parents appreciate the convenience of sending their kids with a single carrier instead of multiple carpools.
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